July 2024 MeetingMinutes
Forsyth Central Band Boosters, Inc.
General Monthly Meeting
Location: FCHS cafeteria, 131 Almon C. Hill Drive, Cumming, GA 30040
Attendees: see attached sheet
Motion to open meeting and seconded.
Welcome by President Pam Walker
● Flash of Crimson has 124 members this year, including 21 Color Guard members!
● Band contracts are due tonight! Students aren’t allowed to participate in band camp without them.
● July band fees are due tonight! You can pay Mary Smith, treasurer, in person or pay online thru Cut Time.
● Logo Store is here tonight! There are items available for purchase tonight as well as online.
● Make sure to visit the tables in the back of the room. We have an interest form for the “Band Room Bricks” fundraiser, volunteer sign up sheets, and door giveaways!
● Idelle Vivers is stepping down as bookkeeper now that her daughter has graduated from FCHS. Please help us welcome our new bookkeeper, Susan Payne! She is a 2020 graduate of FCHS and a former band member! We're excited to have her joining our team. Susan accepted the offer to join us on 7/2/24.
Committee Chairs
● New this year: we will be signing in and out when volunteering to keep track of participation. This will help us ensure everyone meets their volunteer requirements for the year. You may also opt out of volunteering by paying the $100 fee, available on Cut Time.
● Marketing/Communications - Still open! This committee is responsible for photography, communicating with the school, social media, and anything to promote the FOC.
● Pre-game meals/3rd Quarter Meals - Still open! This committee helps set up pre-game meals for Friday night football games and 3rd quarter meals. Also includes picking up pre-game meals on Friday (Chick-fil-a, Subway, etc.) and distributing them to the students.
Leadership ● Introduced the Leadership Team for 2024-2025!
Band Camp ● July 10-11th, Color Guard and Percussion
● July 11-12th Leadership
● July 15-19, 22 Full band ● July 23, 24, 25, 29, 30 evening camp only
● Make sure to eat a good breakfast before band camp - no milk!
● Lunch and snacks will be served during band camp. Students should bring in their grade level donations on the first day of camp each week. We rely on the generosity of your donations to be able to provide a wide variety of snacks to the students!
● Volunteers! We always need volunteers during band camp to help us prepare and serve food. It takes more than 1 or 2 volunteers to serve 140 students, assistants and directors!
● Band camp essentials: athletic shorts or compression shorts, white t-shirt with student name and instrument written on the front, close-toed shoes, extra pair of socks, baseball camp or hat, sunglasses, sunscreen, bug spray, and a LARGE water jug!
Finances
● Projected Income for 2024-2025 is $224,550 and projected expenses are $201,344, with a net income of $23,206. ●
Currently have $42563.60 in the bank, and $253.35 in Paypal for a total of $42816.95. We are in the process of doing away with the Paypal account.
● Projected upcoming expenses include band camp, props, instructor fees, uniforms, and trailer repairs.
Props
● Tim Boyd, prop chair, announced they will be building on Tuesdays and Thursdays from 4 - 6:30 during band practice. He would also like to work during band camp salvaging materials from previous props.
Communication
● Cut Time sends text messages with reminders, payments, announcements, etc. Cut Time can also be used to pay your band fees, and has the option to “Share the Cost” with family and friends.
● We also communicate through the Band App, Facebook, Insta and Flashofcrimson.com (possible upgrade in the works!)
Fundraising
● The Ameris schedule for July and August is posted on Cut Time. Use the Sign Up Genius link on the announcement to volunteer. Reminder that this is for 18 and up.
● Know someone who owns a business? Ask about a sponsorship! If they donate $500 or more their business will be featured on the back of our show shirts!
Upcoming Events
● July 8th - band fees and contracts due
● July 12th - uniform fitting
● July 20th - Senior pictures on the football field 8:30 a.m. Evening pictures TBD.
● July 22nd - Senior pictures for banners at 8:30 a.m.
● July 26th - donation letters due ● August 12th - last band fee due!
● August 12th - Booster meeting 7 p.m.
● August 13th - Los Rios Cantina fundraiser 11 a.m. - 10 p.m.
Directors
● Mr. Tucker reminded everyone that band camp details have been sent out on Cut Time.
● If a student gets sick during band camp, they should tell their section leader, Captain or staff so we can try to help them. We have volunteers in the cafeteria that would be happy to help a student cool down and recover. Students should not call parents and leave without notification.
● Need an instrument? Hoping to have that on Monday..
● All drop off and pick up will be at the STUB entrance.
● Returning students: don’t head to the band room when you arrive. Everyone should go straight to the cafeteria. ● If you get your schedule and you’re not in the correct band class, there could be a scheduling conflict due to some pathways.
● Hoping to move into the new band room on Friday! Monday at the latest.
● The 2024 show is: PUPPETMASTER!
● If you’re attending band camp on Wednesday the 10th, come directly to the cafeteria. Directors will take you to the old band room to retrieve instruments.
Meeting adjourned at 8:10 p.m.
Minutes submitted by Beth Becker